Procurement Analyst

Company: Acord (association For Cooperative Operations Rese
Location: San Francisco
Posted on: November 13, 2024

Job Description:

The duration of this temporary role is approximately 3 months.Key Responsibilities:

• Drafts and executes purchase orders using standard terms and conditions for materials, supplies, equipment, and services.
• Drafts Request for Quotations (RFQs), including specifications and terms and conditions.
• Implements departmental procurement requests through the BearBuy system and PCard program.
• Reviews and finalizes procurement requests, ensuring orders are accurate and complete by:
  • Double-checking shopper-entered details
  • Completing requisition details (accounting codes, shipping address, etc.)
  • Adding requisition approvers (pre-approvers or ad-hoc)
  • Submitting orders into workflow
  • Acts as departmental liaison with suppliers to resolve procurement discrepancies and ensure compliance with departmental and procurement policies.
  • Reviews necessary documentation, including:
    • Single/sole-source justifications
    • After-the-fact justifications
    • Prehire documentation
    • Scope of work, controlled substances, radioactive material documentation, and license
    • Security risk assessments
    • Resolves match exception discrepancies for supplier invoices.
    • Evaluates and provides guidance for complex procurement requests.
    • Reviews and verifies completion of new supplier enrollment forms and supporting documentation.
    • Ensures procurement requests for goods and services are:
      • Research-related
      • Submitted using the correct BearBuy form
      • Within allowable limits per UC and Department policyReimbursement Responsibilities:
        • Reviews and ensures reimbursement for:
          • Faculty, staff, and trainee travel
          • Guest travel
          • Employee cash advances
          • Meeting/entertainment meals
          • Miscellaneous expenses
          • Ensures compliance with UCSF and Department travel and entertainment policies.
          • Assists with reimbursement as an expense delegate, creating expense reports or cash advances on behalf of others in MyExpense.
          • Provides guidance, instruction, and training on travel and entertainment policies, including:
            • Funding sources and departmental restrictions
            • State airfare program and corporate credit card program requests
            • Stewardship of University resources to avoid extravagant spending
            • Ensuring all travel expenses have authorized approvers
            • Connexxus UC Travel program for booking airfare, hotel, and car rental
            • Policies for business travel accident insurance
            • Responds promptly to requests for guidance, instruction, and training.
            • Ensures all expense reports are:
              • Complete, accurate, and submitted within 45 days of trip end or last purchase date
              • Filed timely to avoid IRS tax implications, as late reports may be taxable incomeThe final salary and offer components are subject to additional approvals based on UC policy.To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit:
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Keywords: Acord (association For Cooperative Operations Rese, West Sacramento , Procurement Analyst, Professions , San Francisco, California